Absence From School

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Absence from school

Please telephone the school on the first day of absence between 8.30am and 9.30am.

Many parents do already telephone us on the first day and let us know that their child will be absent, and this has been very helpful. We seek the support of all of you in doing this.

Our Education Office has advised us that if we find your child is absent and we have not heard from you by 9.30am, we will telephone you so that we know why your child is away. We have also been advised by our Education Welfare Officer that if we cannot contact you, then we should try to contact the person / people you give as emergency contact numbers.

It is very important that you always keep us informed of any changes in either your telephone number or those of your emergency contacts. Please let Mrs Flint know if any of your child’s information needs updating.


One of the requirements relating to information we must publish in our prospectus each year is the number of authorised and unauthorised absences of children at our school. It is a Government requirement that we collate this information and send it to them. Government expectation for primary school children is a minimum of 95% attendance. We thought it might be helpful for you to have some clarification about what this means.

Authorised absence is usually absence due to the child being ill, needing to receive medical treatment of some kind or for a religious observance or bereavement. The school must be informed of the absence and the reason for it – a note must be sent when your child returns to school. The Education Welfare Officer visits to check all registers on a regular basis.

From September 2013, the Headteacher will no longer be authorising absences during term time for holidays as stipulated by the Department for Education guidance below:Term-Time Holiday
Amendments have been made to the 2006 regulations removing references to family holidays and extended leave as well as the statutory threshold of ten school days. The amendments make clear
that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. These amendments will come into force on 1st September 2013. For further details please follow the following link:

What can you do to help your child?

  • Ensure 95% attendance and above (there are of course exceptional circumstances occasionally when this will not be possible).
  • Ensure time taken off is only when your child is too ill to attend. Be firm.
  • Do not allow or encourage time off for special trips such as birthdays, concerts, shopping (these are not legal reasons for absence). There are 175 non-school days in a year to enjoy special occasions.
  • Our Education Welfare Officer reminds families that missing one day a fortnight means missing over a year’s school by the time the child finishes their education. Please also try to make non-urgent Dentist and Doctor appointments outside the school day.
  • Ensure your child arrives at school on time. Children do not like arriving late and can become anxious having missed the start of the day’s activities
  • Please note while you can offer an explanation only the school can authorise an absence.
The Government has been very precise about these issues and we must comply with the legislation. If you have any questions, please do get in touch with the Headteacher.

Late arrivals

Please would you remember that if your child arrives at school after 9am he/she must go to the office and not through the outside classroom door. The register is called promptly at 9.05am and returned to the office. The office staff will need to know your child has arrived and mark them in the register. The Local Authority runs a computerised attendance record and in addition to the register being called by the teachers the data is put onto the computer each day, following Local Authority criteria; i.e. If a child arrives after 9am but before 9.30am they are recorded as late. If they arrive after 9.30 they are recorded as absent for the session

Please telephone the school to let us know if your child will be absent. We will telephone you if your child is not in school and we have not heard from you by 9.30am.

We would also welcome your support in helping the children to be independent about coming into the classroom in the morning – unless they are new reception children, please try to say goodbye to them outside and encourage them to come into school and put their things away by themselves. The cloakrooms are very small and it does delay the start of the day if there are too many bodies in them at once! Also, because the cloakroom space is very limited we do ask that the children do not bring big bags for school. They only need to bring their P.E. bag, lunch box and book bag. It would greatly help the children to keep their things tidy if only a drawstring P.E. bag had to be kept on their pegs with their coats.